Auto Correct

Using Auto Correct

Purpose:

It helps to cuts down the actual "repeat" typing you do. For example, you have a department name that you type frequently. You can type in the initials for the department, hit the SPACE bar, and the initials are replaced with the actual full name of the department. For example, mis would turn into "Management Information Systems."

1.		Type out the actual department name, full address, or anything you want abbreviated and highlight it.

2.		Click on Tools and AutoCorrect.

3.		The AutoCorrect window will appear. The Replace box is empty, but the With box has the full name: "Management Information Systems." That's because it is highlighted.

4.		In the Replace box, you type "mis." Remember that you want to keep what you type in the Replace box simple; in other words, type everything in lower case letters. Click the Add button. Then click the OK button to close the window

5.		Try it out. Go back to your document, type what you placed in the Replace box, and hit the Space bar.

		You can do this with any amount of text you want. You can use this with salutations, an entire paragraph of text, and, theoretically, even a whole document if needed. The AutoCorrect tool is also a spell checker. If you type "teh" and hit the space bar, it will turn into "the." It has a list of frequently misspelled words that it corrects as you're typing. Look at what is already in the list and try these words out.

6.		For example, you want an address in your AutoCorrect. Type out the address and highlight it.



7.		Click on Tools and AutoCorrect.



8.		You see our address is in the With box. Our shortcut is "os." We'll add it, close out the window, and we have the AutoCorrect for our address.



		Hint: Do not use words frequently used from the dictionary in the Replace box.

		For example, for a company name such as "Women's Entertainment," you would not want to use "we" as the shortcut for this company because the word "we" is frequently used. Every time you would type "we" and hit the SPACE bar, the word we will be replaced with "Women's Entertainment." Therefore, avoid frequently used words as your abbreviations.