Toolbar Buttons

Purpose: The toolbars in Microsoft Word provide easy access and functionality to the user. The toolbar provides many shortcuts for the user.   1.  First, make sure that the proper toolbars are visible on the screen.  Click View and then Toolbars.  Select Standard and Formatting.  Other toolbars could also be selected, but this tutorial will just explain the buttons of these two toolbars. Name (Which Menu) Icon Description New Blank Document (File Menu) Creates a new, blank file based on the default template. Open (File Menu) Opens or finds a file. Save (File Menu) Saves the active file with its current file name, location, and file format. Mail Recipient (File Menu) Sends the contents of the document as the body of an e-mail message. Print (File Menu) Prints the active file or selected items. Print Preview (File Menu) Shows how a file will look when you print it. Spelling and Grammar (Tools Menu) Checks the active document for possible spelling, grammar, and writing style errors, and displays suggestions for correcting them. To set spelling and grammar checking options, click Options on the Tools menu, and then click the Spelling and Grammar tab. Cut (Edit Menu) Removes the selection from the active document and places it on the Clipboard. Copy (Edit Menu) Copies the selection to the Clipboard. Paste (Edit Menu) Inserts the contents of the Clipboard at the insertion point, and replaces any selection. This command is available only if you have cut or copied an object, text, or contents of a cell. Format Painter Copies the format from a selected object or text and applies it to the object or text you click. To copy the formatting to more than one item, double-click , and then click each item you want to format. When you are finished, press ESC or click again to turn off the Format Painter. Undo (Edit Menu) Reverses the last command or deletes the last entry you typed. Redo (Edit Menu) Reverses the action of the Undo command. Hyperlink (Insert Menu) Inserts a new hyperlink or edits the selected hyperlink. Tables and Borders Displays the Tables and Borders toolbar, which contains tools for creating, editing, and sorting a table and for adding or changing borders to selected text, paragraphs, cells, or objects. Zoom Enter a magnification between 10 and 400 percent to reduce or enlarge the display of the active document. Office Assistant The Office Assistant provides Help topics and tips to help you accomplish your tasks. Align Left The text will be aligned on the left-hand side of the page. Center The text will be centered on the line. Align Right The text will be aligned on the right-hand side of the page. Font Color Displays the current font color under the A.  To change the color, click on the arrow beside and a palette of color choices will appear.